Frequently Asked Questions
by Hospitals and Clinics
How to Post a Job
Once you've created an account follow the steps listed below or check-out this graphic tutorial.
- Login to your account.
- To Post a Relief Job Select Jobs -> Create New, Relief.
- Select the months -> Continue.
- Select the dates in the calendar matrix -> Continue.
- Enter the shifts.
- Make any changes to your account or the job.
- Submit Job.
- To Post a Permanent Job, Select Jobs -> Create New, Permanent.
- Choose between Standard Permanent Job or a Permanent Job + Graphic Ad.
- Enter a start date -> Continue.
- Check the days of the week and enter shift information.
- Click Contine button; Job has been created and posted
- Next click Edit Job Description button; add your descriptive and compelling comments.
- Click Save.
- Click Preview button to view how your job appears to doctors.
- Click the hyerlink text "Go back to view current permanent jobs" to view any other permanent jobs that you may have posted.
How to Respond to a Bid from a Doctor?
Login to your Hospital's Account. The doctor's bid should be displayed on your home page. Click on the doctor's bid. In order to reply to their bid Create and Post your response as a Bid Memo OR select the dates you'd like to approve and click, Approve These Dates. Below we've listed some responses you might consider. Please elaborate on your reply as needed. You may be as brief or as descriptive as you feel is necessary, but make a thoughtful intorduction.
- Accept this bid.
- Accept some but not all of these bid dates.
- Propose a counter-offer to this bid.
- Schedule a telephone and/or onsite interview.
- Bid is still under consideration.
- Decline this bid and continue the search for another candidate.
- Decline this bid - plans have changed - no longer need a relief veterinarian.
Are Doctor references provided to the hospitals to assist their hiring decisions?
The doctors have included their references into their online profile. In addition VetRelief.com provides you access to the contact information for as many as five of a doctor's most recent referrals specifically through VetRelief.com. To review the contact information as an additional resource of a Doctor's References and Credentials check out this graphic.
Does VetRelief screen the Vets?
On request, we are able to search the database in order to provide you with relevant feedback that we may have on file.
As a suggestion it may be helpful to discuss with the candidate(s) a list of criteria based upon your expectations and past experiences. You may quiz each candidate to your satisfaction prior to accepting their bids.
There is no charge until you both agree to hire. You are not obligated to accept a bid, and the candidates are not obligated either. Only once both parties agree do we confirm the service relationship.
Also be certain to discuss and define your employment relationship. VetRelief.com has no involvement in the terms or definition of your employment relationship.
Why are the names of the hospitals and their addresses not displayed?
We protect the specific identity and location of hospitals for two primary reasons: Privacy and Platform Security.
Many of our hospital members have requested that their name and address not be publicly visible. We honor this request to protect their privacy and prevent unsolicited contact.
Once a veterinarian logs in and formally expresses interest in a job (by placing a bid), the full hospital name and address are made visible to them. This ensures that sensitive information is shared between the professional and the practice.
Our platform is designed to be secure for both veterinarians and hospitals. It is essential then to manage at least the initial connection through the web site between the veterinarian and the hospital.
Secure Transactions: By keeping the initial inquiries as well as any of the ensuing negotiations between the veterinarian and the hospital within VetRelief.com's platform, we ensure that all interactions are secure and documented.
Preventing Circumvention: This policy ensures that all users benefit from our platform which are outlined in our Terms of Service.
Data Security: VetRelief.com's access only platform adds a layer of security, protecting our members' business information from being scraped or breached by unauthorized parties.
What are your terms and fees when our hospital hires a relief veterinarian?
Learn more: Our Terms, Site Services, and Success Fee.
When should the hospital pay VetRelief.com?
An invoice for our Success Fee will be sent to you AFTER the veterinarian works the dates specified in the confirmed Bid ID#.
What do you suggest if after the first day we do not want the relief doctor back?
Relief Doctors turn down offered work to uphold their commitment to your hospital. To be fair you should assume some of the risk if they are unable to recapture lost work dates. Consider this: confirm them for a trial day or two. Make it clear that you would like to hire them for additional dates provided that the trial dates goes as expected. The risk becomes that the Relief Doctor may receive and accept an offer for work elsewhere during the trial interim.
How does a hospital Accept Bids?
Login to your hospital's account. All the bids will be displayed. Click on the doctor's bids, select the bid dates you'd like to confirm, then click Accept These Dates. Likewise you may post a bid memo accepting their bids. Check out this graphic on how to respond to a doctor's bid.
Are the relief doctors who bid on my job licensed to practice in my state?
Yes, the relief doctors that bid on your job claim to be licensed in your state. Likewise the web site is programmed to only display Jobs to veterinarians with state location compatible licenses. In addition the web site provides you a link to the state authority to check a doctor's license too.
Why hire a relief doctor for my hospital when I prefer to hire an associate?
There are several ways to attract an associate veterinarian. We know that relief work is a major key and contributing factor to meaningful introductions to employable veterinarians. For many practices that have successfully hired associates, it starts on a relief basis.
Here are additional ways by which to maximize the number of candidates for your associate position:
- Post a Permanent Job (Include a Job Description with unlimited text)
- Boost Your Post with a Graphic Advertisement, Unique to your hospital
- Post Relief Jobs (Free to Post).
- When your practice needs coverage in a hurry request the Flash Financial Incentive Program.
We are interested in hiring for our new clinic. What do you suggest?
Create an account and post your employment opportunity. Post a relief job to run concurrently with a permanent job. To attract even more interested candidates to your posted job opportunities we will cross reference your relief dates alongside your permanent job and vice versa.
I was a relief veterinarian. Now I own a clinic. What do I have to do to hire a relief veterinarian?
Create a new account for your clinic as a Hospital Seeking to Hire. Let the web site walk you through registering your clinic and posting a job to hire a relief doctor.
Once my hospital accepts a relief doctor's bid how do we know if they are still available?
When you accepted the veterinarian's bid, the relief doctor was notified to reaffirm his/her acceptance. Your account will show that you've accepted the bid and we are waiting for final confirmation from the vet. Once confirmed by the veterinarian, you will see that the job status is Confirmed.
If I hire a relief veterinarian and then our vacation plans are disrupted, may I cancel the doctor?
Check-out the suggested Cancelation Guidelines page
Our hospital received a bid at the last minute. Are we obligated to accept this bid? Do we owe VetRelief for finding someone?
You are not obligated to accept the bid. You do not incur a charge from VetRelief until you hire someone. Consequently, there would be no charge. When declining the doctors bid you may consider proposing other upcoming dates that you'd be willing to hire for.
How much do you charge when my hospital hires a relief veterinarian? How much do you charge when my hospital hires the relief veterinarian as an associate?
Our Success Fee for either arrangement is the same. In addition our
Service Fee is accrued regardless of mediating conditions like which party instigated
the arrangement, the terms of hire or employment, if there was a prior existing
relationship between you, or even if they buy your practice or an equity
relationship ensues.
Learn more: Our Terms, Site Services, and Success Fee..
Our Clinic accepted a doctor's bid but can not find the bid.
Login and go to the Bids and Schedule menu. Click on View pending bids or enter the Bid id#. Text or email us for further assistance (SmartHire@vetrelief.com or (949)899-8387).
Our hospital received a bid from a doctor who has worked here before. We don't want to hire them again.
Reply to their bid with a simple, 'We decline this bid' or 'No thank you.' Following that you may mismatch them to your hospital. A mismatch prevents them from viewing any future jobs you post. The doctor will not be notified if you mismatch them.
Do you have any veterinarians in my area?
Probably, but in order to increase the number of candidates willing to work in your area, we recommend that you post a relief job and a permanent one. Reach out to mitch@vetrelief.com for more information special to your area, if needed.
How to attract more bids to a hospital's relief job?
If accommodations are available offer them. Mention pay or any other benefits in your Job Description. A sure-fire way to attract interested veterinarians is to boost your dates by authorizing THE FLASH FINANCIAL INCENTIVE PROGRAM when your practice needs urgent or last minute coverage. The Flash Financial Incentive Program is an aggressive and direct search for available doctors made by VetRelief.com staff. Candidates are encouraged to bid competitively for short notice or urgently needed shifts.
Boost your search here: Flash Financial Incentive Program..We have three facilities. Will the doctors work in the area on a day-to-day relief basis?
Yes. Use the website to conversate and negotiate. If you'd like to speak to the doctor directly, just ask us for their contact info.
What is my obligation to VetRelief for a doctor who we've used before that bid on our posted job?
Had your dates not been posted on VetRelief.com its unlikely the veterinarian would have been aware of the open shifts. Once our resources locate candidates for you to hire, we have supplied
a service for which we expect to be paid when a doctor works. This is regardless of a previous relationship. Let us know who you already work with so we can mismatch them from your account to save confusion.
Learn more: Terms of Services, and Success Fee.